Health + Wellness Fair Vendor Kit
Thank you for registering to be a vendor at the Stoneham Chamber Health + Wellness Fair! We want the day to be a success for your business as you connect with community members, so we’ve included some materials to promote your participation, as well as ideas for making the most of the event.
Before the event
- Plan out your space. Your space will be 8x6 feet. Consider how you can make your space eye catching and inviting.
- Advertise your participation. Distribute flyers, hang poster.
- Consider teaming up with another business on a special or offer. Download posters and graphics here:
- Leverage social media. Promote your participation at the Health + Wellness Fair on social media before, during, and after the event! Include information about what you’ll be doing/providing, and make sure to tag @stoneham_chamber
- 1-2 weeks before April 6: Announce that you’ll be at the Health + Wellness Fair and invite your followers to visit your table! Include a sneak peak picture of what you’ll offer at the fair. Sample: Visit us at the Health + Wellness Fair on Saturday, April 6 from 11am-2pm at Stoneham Town Hall! We’ll have [some fun giveaways] and will be available to [talk about our services].
- Day of event: post a picture or video of your table set up along with a wide shot of all the vendors at the fair and invite your followers to come to Town Hall 11-2. Sample: Happening now! Come check out [my business] and all the other Health + Wellness exhibitors at Stoneham Town Hall today from 11am-2pm.
- After event: post an event wrap-up message. Sample: We made so many connections at the Stoneham Health + Wellness Fair! Thanks to @stonehamchamber for hosting this community event. If you stopped by our table, comment below!
Day of instructions
Set up: You are welcome to begin setting up at Town at 8am. If you have ordered tables and chairs, those will be ready in your assigned location. Arrive early to give yourself enough time to properly set up your space. Then you can relax and have fun — people tend to come early.
Parking: Once you have unloaded, please move your car to the Town Hall Parking Lot located at the side of the building or to the municipal lot on Central Street (someone from the Chamber can direct you if you are unfamiliar with the area).
Table Set-up/Assignments: If you rented a table or chairs, these items will be set up in your space by 8am (at the latest). We will provide you with a stamper to use for the "Passport Program" where participants can be entered into a raffle for visiting multiple booths. We will also provide a plastic table cover if you need one. Space assignments will be given when you arrive.
Breakdown: The event runs from 11am to 2pm – we ask that you plan to remain for the entire event. If you must leave a little earlier, please do so as inconspicuously as possible. We ask that each exhibitor clean up their space completely before leaving.
During the event
- Have a giveaway at your table and collect emails and/or business cards. Give participants the option to opt in to your mailing list (don’t just add them without permission)
- Make sure you can give a 30-second (or shorter) explanation of what you do
- Make it interactive - have an activity, game, giveaway, assessment.
- Have QR codes that lead to your social media accounts or website.
- Run specials that bring people to your business (eg, free xxx if you stop by before xxx)
- Network! Bring a friend or colleague who knows about your business and take turns visiting other exhibitors. This event is an opportunity for you to connect with other health and wellness professionals.
- Have your calendar handy for bookings (if applicable)
- Have something for children: candy, coloring pages, or something else as a takeaway.
After the event
- Use social media to reach people who did not attend — share photos, specials, etc.
- If you collected business cards or email addresses, send a thank you email or handwritten note for stopping by your table.
Questions?
Please feel free to reach out to the Chamber office anytime by calling (781) 438-0001 or megan@stonehamchamber.org.